Job Title:  Office Coordinator

Role Details

Office Coordinator

Role: Permanent Full Time

Location: Warsaw, Poland

Salary: Competitive plus bonus plus pension plus benefits

The Role

Reporting to the Administration & Purchase Manager you will ensure the smooth operation of the Accord office, office equipment management and cooperation with local IT and with telecommunications service provider

•Substantive control and load verification of invoices for administration invoices like mobile phones, IT equipment or courier services• Requesting for PO / accounting of Administration department invoices

•Cooperation with services providers eg. Telecommunication

• Company equipment management (computers, phones, IPADs)- repairs, guarantee, transferring equipment with protocols

• Current database update: computers, telephones, ipads,

• Equipment order for new employees necessary to perform duties- process optimization

• Acceptance and verification of IT equipment orders

• Cooperation with central and Polish IT

• Supervising the work of local IT specialists

•Help in office work organization by collecting, sorting and ensuring proper distribution of correspondence.

•Creating and updating reception procedures

•Monitoring and care for the appearance and cleanliness of the entire office

•Help in organizing and servicing internal meetings, regional meetings, business trips, conferences and recruitment meetings, in accordance with the instructions of the superiors.

Supervision the proper use of office equipment and keeping it in good condition.

•Cooperation with the Administration & Purchase Manager in all matters related to the administration of the office, commissioning of conservation works, cleaning services, gardening company etc.

•Order furniture / art. For furnishing offices on the 4th and 6th floors

• Periodic checking of the market for new suppliers providing better service or offering a more favorable price, e.g. cleaning service, hotels, office supplies supplier

• Monitoring occupational health and safety regulations – providing employees with the required equipment

• Close cooperation with the Reception

• Collaboration with the HR department regarding employee benefits, maintaining user records, adding and removing users

The Person

• Good knowledge of English both written and spoken
• Practical knowledge of MS Office
• Experience on similar position
• Communication skills
• Proactive and problem solving approach
• Financially aware

The Rewards

In return, we offer a competitive salary and rewards package (including holiday, bonus and pension scheme). Not to mention the opportunity to genuinely make a difference in a new and dynamic role within a progressive and expanding business, at an exciting time of growing international reach.

How to Apply

If you possess the experience, passion and ability to make this role a success then we would like to hear from you. Please complete your Candidate Profile on our careers site to apply for this role. The closing date is 06/04/26. For more information, you can contact us on: careers@accord-healthcare.com

A Bit About Us

Accord Healthcare Europe is one of the fastest growing pharmaceutical companies in Europe. Accord has one of the largest market footprints of any European generic and biosimilars companies selling generic medicines in over 80 countries around the world. This global footprint enables us to deliver vital, affordable medicines to national health systems supporting healthcare professionals to transform patient lives worldwide. The approach of Accord is agile and inventive, always seeking to improve products and patients' access to them. Accord are driven to think differently and deliver more for the benefit of patients worldwide. 

To continue our growth, we’re looking for the best and brightest technical minds and forward-thinking business professionals. Keeping our people at the heart of all we do, we offer rewarding opportunities for those looking for continued personal and professional growth, investing in training and development tailored to each individual’s focus. So, if you’re looking for an inclusive company to take your career to the next level, you’re certainly in the right place; come and join us to make it better.

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All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

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